Payroll Specialist

  • Location: Minneapolis, MN
  • Department: Finance
  • Type: Full Time
  • Min. Experience: Experienced

Job Description

Who We’re Looking For

We have an excellent opportunity for a motivated Payroll Specialist to join our growing organization in our Minneapolis office.  If you’re a strong team player with an eye for detail, this could be the job for you! The Payroll Specialist completely owns the payroll function, including preparing and processing all payroll data, ensuring compliance with state and federal wages, taxes, garnishments, and deductions, and related projects, support and communication. Strong candidates will also have the ability to assist with other Finance related duties as required.

What You’ll Be Doing

  • Processing semi-monthly payroll for fast growing company using ADP Workforce Now (WFN)
  • Entering and maintaining employee information in WFN and other applicable systems
  • Calculation of overtime for all non-exempt employees and entry into payroll batch
  • Maintenance & verification of  all earning & deduction information for eligible employees
  • Processing PTO entries & related adjustments
  • Maintaining & updating all state specific payroll tax account ID’s & rate changes
  • Researching state agency notifications and corresponding with ADP to resolve them
  • Set-up and maintenance of all garnishment or lien notices (includes remittance via ADP or electronic payments made by When I Work)
  • Handling employee inquiries & requests (self-service registration, PTO adjustments, withholding changes, personal profile changes, etc.); responding accordingly in person and/or electronically
  • Ensure confidentiality of all personnel data
  • Work closely with Finance & HR to ensure accurate payroll processing and provide clear communication to employees on system or regulatory changes
  • Work with Accounting Manager & HR on rollout of new or additional features of Workforce Now
  • Assist Accounting Manager in setting up best practices & documentation of procedures
  • Manage workflow to ensure all payroll transactions are processed accurately and timely
  • Ad-hoc projects as assigned by supervisor - may be payroll related or focused on other areas of accounting
  • Serve as backup for basic accounting duties in the event of absences/vacations

Experience and Skills Needed

  • 2+  years of relevant experience
  • Associate’s Degree or higher, or equivalent combination of education and experience
  • Must demonstrate strong communication and interpersonal skills
  • Strong work ethic & team player
  • Decision making, problem solving and analytical skills
  • Basic understanding of accounting principals
  • Previous experience using ADP, Ceridian or other similar payroll system

What Would Be Awesome To Have

  • ADP Workforce Now experience
  • NetSuite experience
  • Accounts Receivable, Accounts Payable or other accounting related experience

What’s In It For You

  • Medical and dental benefits
  • Paid vacation and holidays
  • Flexible work environment
  • Dynamic and dedicated team
  • Data/Cell (internet) stipend
  • Casual dress code

Sound Like a Good Fit?

  • Check out our core values. If they excite you, we’d love to talk!  Please submit the following to apply:
  • Resume (including months/years of employment for each position)
  • Cover letter including a convincing explanation of why you’d like to work at When I Work, and not somewhere else.

*Must already be authorized to work in the United States on a full-time basis for any employer.


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